Dataflor BUSINESS

Automatically Process E-Invoices and Documents

With the Digital Inbox, you can bring structure to your incoming documents. E-invoices, PDFs, paper documents, and photos are centrally captured, automatically recognized, and transferred into digital workflows. This means invoices, delivery notes, quotes, and other documents no longer end up scattered across email inboxes, stacks of paper, or folders—instead, they go directly to where they can be processed further. Responsibilities, reviews, and approvals can be clearly mapped out. AI-powered recognition helps extract relevant information from documents and make it available for further processing. This saves time on data entry, reduces errors, and speeds up business processes.

Try the Digital Inbox free for 30 days. After that, you’ll pay a one-time setup fee of €99.00 plus a monthly fee of €49.00 per client. Optional directory monitoring costs €9.90 per month. Page packages for e-invoices and AI text recognition are available starting at €80.00. All prices exclude VAT.

Manage documents centrally and find them anytime

With the Dataflor Construction File, you can keep all project-related documents under control. Quotes, invoices, emails, photos, plans, reports, and external files are stored centrally and organized into the appropriate projects, clients, or stakeholders.

Automatic tagging reduces the effort required for filing. At the same time, full-text search ensures that documents can be found quickly—even when only specific details are known.

This creates a standardized digital document structure that multiple people can access simultaneously. This facilitates collaboration between the office, project management, and the construction site and supports GoBD-compliant document processes.

Calculate with certainty instead of relying on gut feelings

With BUSINESS, you can create financially viable proposals based on well-maintained master data, markups, and key performance indicators. Depending on the project, you can use a quick estimate or a detailed preliminary calculation.

Planned costs, as well as material, labor, and equipment costs, can be reliably factored in. The AI calculator identifies recurring items based on your own bid specifications and provides transparent cost estimate suggestions. This saves you time and reduces potential errors.

Post-project analysis and target-actual comparisons show whether projects are proceeding as planned. Insights gained from variances are directly incorporated into future proposals.

Share financial data digitally instead of entering it twice

With the DATEV interface and financial accounting integration, you can connect BUSINESS to your financial accounting system or your tax advisor’s system. Posting data, documents, master data, and payment information can be transferred digitally and processed further.

This reduces manual data entry, prevents input errors, and speeds up business processes. At the same time, invoices, payments, and open items remain easier to track.

Document images and information relevant to bookkeeping can also be transferred in a structured manner. This transforms collaboration with tax advisors and financial accounting into a seamless digital process.

Plan Resources and Manage Construction Sites Effectively

With the Construction Site Manager, you can plan staff, equipment, and projects in a graphical overview. Assignments can be easily organized, rescheduled, and adjusted. This way, you can always see who is scheduled where and when, and which resources are still available.

Changes to the schedule become visible more quickly. Conflicts, bottlenecks, or overlaps can be identified early and avoided. Absences from the Personnel Manager can also be incorporated into the schedule.

When used in conjunction with the TEAM app, assignment information is forwarded directly to employees. This way, everyone knows where they’re assigned, what tasks are pending, and what information is important for the next workday.

Easily Manage Absences and Availability

With the Personnel Manager, you can keep a clear overview of vacation, sick leave, training, and other absences. Times can be easily recorded, scheduled, and analyzed.

The graphical overview shows at a glance which employees are available and where absences overlap. This simplifies scheduling and provides a reliable foundation for project planning.

Through the TEAM app, employees can submit vacation requests digitally. Managers process the requests directly in BUSINESS. Approved vacation times are automatically transferred to the Personnel Manager and can also be shared as calendar entries.

Individual user permissions determine which information is visible to which people. This ensures that HR processes remain clearly organized, consistent, and compliant with data protection regulations.